Record Checks and Suspensions (Pardons)

Police Record Checks – Fee Change

As of April 1, 2022, record checks for Volunteers applying for either Level 1 or Level 2 will be free of charge:

• Level 1 – Criminal Record Check
• Level 2 – Criminal Record and Judicial Matters Check

Volunteers will need to provide a letter from the volunteer agency when applying. They can also request to receive up to 5 free copies of their Level 1 and Level 2 record checks during the application process.

The standard fees will remain the same for Volunteers applying for a Level 3 - Vulnerable Sector Check.

https://news.ontario.ca/en/release/1001888/ontario-making-it-easier-to-volunteer 

Requirements for All Record Checks

We offer three types of Criminal Record Checks:

1. Criminal Record Check (Level 1): for people who require a basic criminal records check.
2. Criminal Record and Judicial Matters Check (Level 2): for people who require a criminal records check along with a search of outstanding entries and charges. Examples: Border crossing, Immigration, Taxi Licence, Employment (not working with vulnerable people).
3. Vulnerable Sector Check (Level 3): for those who work or volunteer with vulnerable people. Examples: School Teacher, Coaches, Parent Volunteer.

Requirements for All Record Checks

• You must live within Brampton or Mississauga.
• You must produce two pieces of valid government issued identification (one of which must have your photo and one with proof of address). Expired ID will not be accepted.

Accepted Photo ID:

• Driver's Licence*.
• Passport.
• Firearms Licence.
• Ontario Photo Card*.
• Canadian Citizenship Card.
• Indian Status Card.
• NEXUS Card or FAST Card.
• Canadian National Institute for the Blind Card (CNIB).
• Permanent Residence Card.
• International Student Identity Card.
• Military Employment or Military Family Identification Card.
• Student Identification Cards (for high school students only).

 Other IDs that you can use with your photo ID:

• Birth Certificates.
• Study/Work Permits.
• Immigration documents.
• Baptismal certificate.
• Marriage certificate.

*If you have a Driver’s Licence or an Ontario Photo card: The address on the card must be your current address in Mississauga or Brampton.

If you do not have a Driver’s Licence or Ontario Photo card: You must provide proof of address. Examples include: utility bill, government issued mail or bank statement. The date of the document must be within the past 30 days.

Types of Record Checks

For more detailed information regarding what is released on each level of a criminal background check, see Level 1, 2, & 3 accordions below.

What Type of Criminal Background Check Do I Need?

Please refer to the chart below for some of the most common positions applied for and the level of background check requested.
Please note that this is just a guide. Before you apply, it is your responsibility to ask your organization what level of Criminal Background Check they require and whether or not they accept paper or electronic versions. Additional information may be required when applying for a Vulnerable Sector Check, please check your email for communication from Records staff. There are no refunds.

Criminal Record Check (Level 1)

(also known as a CRC)

This check is intended for people who are involved as a volunteer, employee or in any other situation where a basic check is requested.

This check will show:

• Every criminal offence of which the individual has been convicted for which a pardon has not been issued or granted.
• Every summary conviction if the request is made within 5 years after the date of the summary conviction.
• Every finding of guilt under the Youth Criminal Justice Act (Canada) in respect of the individual during the applicable period of access under that Act.

This check will NOT show:

• Outstanding entries, such as charges and warrants,
• Absolute and conditional discharges,
• Current judicial orders, including Peace Bonds, Probation and Prohibition orders under the Criminal Code of Canada,
• Convictions where a record suspension has been granted,
• Convictions under provincial statutes,
• Local police contact,
• Ministry of Transportation information (PARIS),
• Special Interest Police (SIP) category of CPIC,
• Family Court Restraining Orders,
• Foreign information,
• A Vulnerable Sector (VS) Query of sex offenders who have had their records suspended to ascertain if the applicant has been convicted of and granted a record suspension for any of the sexual offences that are listed in the schedule to the Criminal Records Act (CRA),
• Any reference to incidents involving mental health contact,
• Diversions,
• Youth Criminal Justice Act (YCJA) information beyond applicable disclosure period,
• Any reference to contagious diseases, and
• Dispositions including, but not limited to; Withdrawn, Dismissed, and cases of Not Criminally Responsible by Reason of Mental Disorder.

Fee

Criminal Record Checks cost $35.

Payments can be made by cash, Debit, MasterCard or Visa.

No refunds will be issued.

Criminal Record and Judicial Matters Check (Level 2)

(formerly known as a Police Information Check)

This check is intended for people who require a criminal records check along with a search of outstanding entries and charges. Examples: Border crossing, Immigration, Taxi Licence, Employment (not working with vulnerable people).

This check will show: 

• Every criminal offence of which the individual has been convicted for which a pardon has not been issued or granted
• Every summary conviction if the request is made within 5 years after the date of the summary conviction
• Every finding of guilt under the Youth Criminal Justice Act (Canada) in respect of the individual during the applicable period of access under that Act
• Any conviction for which a pardon has been granted if disclosure is authorized under the Criminal Records Act (Canada)
• Every criminal offence of which the individual has been found guilty and received an absolute discharge within 1 year after the date of the absolute discharge
• Every criminal offence of which the individual has been found guilty and received an conditional discharge within 3 years after the date of the conditional discharge
• Every criminal offence for which there is an outstanding charge or warrant to arrest in respect of the individual
• Every court order made against the individual except: court orders made under the Mental Health Act or under Part XX.1 of the Criminal Code (Canada), court orders made in relation to a charge that has been withdrawn, restraining orders made against the individual under the Family Law Act, the Children's Law Reform Act or the Child and Family Services Act

Fee

Criminal Record and Judicial Matters Checks cost $35.

Payments can be made by cash, Debit, MasterCard or Visa.

No refunds will be issued.

Vulnerable Sector Check (Level 3)

(formerly known as a Police Vulnerable Sector Check)

This check is intended for people who work or volunteer with vulnerable people (i.e., school teacher, coaches, parent volunteer). A vulnerable person can be a child under 18 years, elderly and/or disabled.
Please note that if the position you are applying to or volunteering for does not meet criteria for running this level of search, additional information will be required before we are able to complete your records check.

This check will show:

• Every criminal offence of which the individual has been convicted for which a pardon has not been issued or granted
• Every summary conviction if the request is made within 5 years after the date of the summary conviction
• Every finding of guilt under the Youth Criminal Justice Act (Canada) in respect of the individual during the applicable period of access under that Act
• Any conviction for which a pardon has been granted if disclosure is authorized under the Criminal Records Act (Canada)
• Every criminal offence of which the individual has been found guilty and received an absolute discharge within 1 year after the date of the absolute discharge
• Every criminal offence of which the individual has been found guilty and received an conditional discharge within 3 years after the date of the conditional discharge
• Every criminal offence for which there is an outstanding charge or warrant to arrest in respect of the individual
• Every court order made against the individual except: court orders made under the Mental Health Act or under Part XX.1 of the Criminal Code (Canada), court orders made in relation to a charge that has been withdrawn, restraining orders made against the individual under the Family Law Act, the Children's Law Reform Act or the Child and Family Services Act
• Every criminal offence with which the individual has been charged that resulted in a finding of not criminally responsible on account of mental disorder if the request is made within 5 years after the date of finding
• Any non-conviction information authorized for exceptional disclosure in accordance with section 10 of the LEARN Guidelines

Fees

Vulnerable Sector Checks cost $35.

Fingerprinting Fee Peel Police $27.

Fingerprinting Fee RCMP $25.

Payments can be made by cash, Debit, MasterCard or Visa.

No refunds will be issued.

Note to Volunteers: Bring in a volunteer letter from your agency and fingerprinting fees will not apply.

Record Suspensions (Previously known as Pardons)

You can obtain a Record Suspension Guide from the Parole Board of Canada Website.

You can send your Local Records Check in the mail. Please include the following:

• Local Police Records Check Form.

• Two notarized pieces of valid government issued identification, one with a photo (expired identification will not be accepted). Only original copies of the signed documents will be accepted by Peel Regional Police. Please Note: If you are unable to notarize your ID, you can book an appointment to submit your application and show your ID in person. Please call us at 905-453-2121 ext. 4338 to book an appointment.

• A certified cheque or money order for $92 payable to “The Region of Peel”.

Please Note: If someone is acting on your behalf, you must include an Authorization Letter allowing us to release your information to a third party.

Mail the Local Police Records Check form, notarized ID and payment to:

Record Search Unit,
7150 Mississauga Road,
Mississauga, ON L5N 8M5

Please allow six to eight weeks for completion; depending on volume, completion dates may vary.

Fee

Local Police Record Checks for Record Suspensions cost $92.

Removal of Fingerprint Records

Application can be made for destruction of fingerprints, photographs and records of disposition in relation to an arrest by the Peel Regional Police which did not result in a conviction.

There is a 60 day waiting period from the date of the last court appearance before an application will be processed.  This is to ensure that all pertinent documents are accessible for recall.

The following conditions must also apply before the request is approved:

• The applicant cannot have any criminal convictions,
• The applicant cannot have outstanding charges before the courts,
• The applicant’s charges must have resulted in one or more of the following non-conviction dispositions:
  • Acquittal: wait 30 days from date of disposition, plus an additional 30 days in the event of a late notification for appeal.
  • Dismissal: wait 30 days from date of disposition, plus an additional 30 days in the event of a late notification for appeal.
  • Not Criminally Responsible: at least five years from date of disposition.
  • Not Guilty: wait 30 days from date of disposition, plus an additional 30 days in the event of a late notification for appeal.
  • Stayed/Stay of Proceedings: after one year has elapsed from the date of disposition.
  • Withdrawn: wait 30 days from date of disposition, plus an additional 30 days in the event of a late notification for appeal.
  • Withdrawn & Peace Bond: after the Peace Bond has expired,
  • Not Criminally Responsible: at least five years from date of disposition.
• For charges resulting in the following dispositions, as per section 6.2 of the Criminal Records Act, the information shall be sealed:
  • Absolute Discharge: after one year has elapsed from the date of disposition.
  • Conditional Discharge: after three years have elapsed from the date of disposition.
  • Absolute or Conditional Discharge plus a judicial order: after the one or three years has elapsed and after the judicial order has expired.

If the applicant has non-conviction information listed with another police service, this information will need to be assessed as part of the process in determining if the request will be approved.

For Absolute or Conditional Discharges received before July 24, 1992, please visit the RCMP’s website for more information.

The Youth Criminal Justice Act is clear on the retention and disclosure of youth records, therefore an application for the destruction of fingerprints, photographs and records of disposition for young persons will not be accepted.  The applicant must be an adult 18 years of age or older at the date of arrest.

It is our procedure to deny fingerprint destruction requests for a period of 5 years from the disposition date if there are mitigating circumstances such as a risk to public safety, if the charge(s) are of a serious nature or if the applicant is part of an ongoing investigation.  Consideration will be given to those charge(s) that are listed as primary designated or secondary designated offences as defined in section 487.04 of the Criminal Code, R.S.C. 1985, c. C-46.

Receiving Your Request

Once the request is approved by Peel Regional Police, a request will be sent to the RCMP to purge their file.  Once Peel Regional Police is advised by the RCMP the file has been purged, Peel Regional Police will then purge the fingerprints, photographs and record of disposition(s) in our files and notify the applicant of the destruction of both the RCMP and Peel Regional Police files.

Destruction of this information does not remove the event from the Peel Regional Police database.

The process can take approximately six to 12 months.

Application

If you would like us to destroy your fingerprints, photographs, and the record of disposition from any criminal charge that did not result in a conviction, send us a letter with the request and the following information:

• Applicant's full name, including middle name and any other names used (i.e. maiden name).
• Date of birth.
• Gender.
• Current address and phone number.
• What the criminal charge(s) and sentencing was.

Or you can mail in a Request for Destruction of Fingerprints and Photo form.

Requests can be faxed to 905-456-6210.

Mailing Address:

Send the destruction request letter or form to:

Peel Regional Police
Records Services - Court and Criminal Records
7150 Mississauga Road
Mississauga, ON L5N 8M5

Appeal Process

Eligibility for destruction of fingerprints, photographs and records of disposition is governed by policy and procedure.

An applicant will be notified in writing should their request for destruction be denied and supplied with the reason for refusal.

The applicant has the right to request a review of this decision by submitting a written appeal, within 60 business days of the refusal, to the Inspector of Records Services, at the below noted address.  Further information to support an appeal requiring Peel Regional Police to give consideration to mitigating factors must be supplied, along with any court transcripts considered appropriate to substantiate the position.

Mitigating factors may include, but are not limited to:

• The seriousness or triviality of the alleged offence,
• Mitigating or aggravating circumstances.

Consideration will be given to each appeal request and a decision will be rendered within 90 business days of receipt of all documents required to complete the appeal process; delays in responding within the 90 business day period indicated may occur as a result of mitigating circumstances.  The applicant will be notified of the outcome in writing.  Should the appeal be denied, an individual may seek redress through the Courts.

Inspector, Records Services
7150 Mississauga Road
Mississauga, ON
L5N 8M5

Questions?

Contact us at 905-453-3311 ext. 4314

Youth Records

Disclosure of Youth Records

In accordance with the Youth Criminal Justice Act (YCJA), youth records will only be released to federal, provincial or municipal government agencies. Record checks for young persons won't be conducted for any other purpose. To require applicants to apply and pay for a product when no results will be released is not in the best interest of the applicant, community or the police service.

If a youth is requesting a copy of their own record for personal reasons, they will be required to submit fingerprints electronically through Real Time Identification. It will provide the youth with a RCMP report based on a fingerprint search and will contain a copy of the National Repository data holding as it exists, but without fingerprint images. It won't have the official RCMP embossment seal and will be in a plain format only.

Brampton

Sir Robert Peel Centre
7750 Hurontario Street
L6V 3W6

Hours of operation (Effective June 17, 2024)

• Monday - Administrative Closure
• Tuesday – 8 a.m. to 4 p.m.
• Wednesday - Administrative Closure
• Thursday – 8 a.m. to 4 p.m.
• Friday - Administrative Closure
• Saturday, Sunday and Statutory Holidays: CLOSED

Record Checks are NOT available at Headquarters, 7150 Mississauga Road, Mississauga, ON.

Mississauga

11 Division
3030 Erin Mills Pkwy, Mississauga
L5L 1W8

Hours of operation (Effective June 17, 2024)

• Monday - Administrative Closure
• Tuesday – 8 a.m. to 4 p.m.
• Wednesday - Administrative Closure
• Thursday – 8 a.m. to 4 p.m.
• Friday - Administrative Closure
• Saturday, Sunday and Statutory Holidays: CLOSED

Record Checks are NOT available at Headquarters, 7150 Mississauga Road, Mississauga, ON.

Holiday Hours

Holiday hours for 11 Division Record Search Unit (RSU) office in Mississauga and our Brampton office at 7750 Hurontario St:

Record check applications can be submitted online 24/7 at rec-check.peelpolice.ca

Police Reports and FOI requests will not be available during the noted closures.

2024 Holiday Closures:

• Tuesday, December 24, 2024 - closed at 11:30 a.m.
• Christmas Day - Wednesday, December 25, 2024
• Boxing Day - Thursday, December 26, 2024

Contact Information

Brampton Location:

Sir Robert Peel Centre
7750 Hurontario St, Brampton

905-453-3311 ext. 4338

Mississauga Location:

11 Division
3030 Erin Mills Pkwy, Mississauga

905-453-3311 ext. 1129